Washington D.C. is a very popular conference destination city. At Cynthia Cephas Photography, we understand that planning a conference or event has so many moving parts---keynote speakers, exhibitions, awards, off site dinners, etc. Each client has a different expectation of what they want to be photographed. We work directly with clients, as well as partner with professional meeting planners and producers to customize each shoot with thoughtful planning and preparation to achieve the client's desired outcome. We pay close attention to detail, and delivering high quality photos is our standard. It is our goal to capture the essence of the event and tell the story. Each assignment is approached with the highest level of professionalism and we strive to ensure client satisfaction. Our client list includes fortune 500 companies, government/political organizations, individuals and non profits.
The following is a list of services and descriptions we provide to capture the moments of each event, each hour, each day. We will work with you to understand the flow of the day, requested services, hours of coverage and expectations for deliverables. We will detail a plan to provide the desired coverage. Contact us (below) with preliminary details so that we may get started planning coverage for your next conference or event. We look forward to working with you!
8 hour minimum; Consecutive
Speakers, Panels, Hackathons, Break-outs, Workshops, General Assembly, Expos, Poster Presentations, Signage, etc.
4 hour minimum; Consecutive
Speakers, Panels,Hackathons, Break-outs, Workshops, General Assembly, Expos, Poster Presentations, Signage, etc.
CME's, workshops, presentations
We will photograph vendor booths, exhibits, poster presentations, etc.
We will set up lighting and a backdrop. We will photograph conference participants at designated times throughout the day (i.e. Breakfast, Breaks, Lunch). Email the Headshot on-the spot.
We can set up a promotional shoot by "scouting" participants to photograph with branding to promote the next event.
We cover formal product launch celebrations and tastings on all scales from large event spaces and venues to small soirees.
2 hour minimum
Welcome reception, Meet & Greet
4 hour minimum, option to include 1 hour of Cocktail Reception (*Inquire about Step & Repeat and On-Site printing option of award recipients.)
LIGHTS! CAMERA! ACTION!
Roll out the proverbial 'Red Carpet'. We will set up lighting and photograph your guests in front of your company's provided branded backdrop before the start of the gala, awards ceremony, reception, etc. (option for onsite printing available-request quote)
Provide your guests with a keepsake to mark the occasion! Whether it is a Celebrity photo op, a Step & Repeat, a photo with your CEO or Santa, we will print on-the-spot! We offer high quality prints 4x6 or 5x7 in a black or white photo holder. Photo holders can be customized with your company's branding, event title to mark the occasion. We will work with your marketing team to make it happen! (Request a quote and ask about Step & Repeat packages)
Formally posed photo of Executive Leadership, Members-at-Large, Celebrity Guests, etc.
We are willing to travel with your organization to multiple cities across the country & internationally to provide conference & event coverage.
(a) Depending on the number of days and hours photographed, High-resolution event photos will be available online within 72 hours after the conclusion of the event. Option for same-day delivery of a grouping of photographs throughout the day or during an event for social media available upon special request via the booking process. (b) Images will be delivered via an online gallery platform. You will have the ability to electronically download all high-resolution digital images in the event gallery. Images can also be provided on a thumb drive upon request via the booking process.
This number varies depending on the event, so it’s hard to give an exact number. There is not a limit of shots, per se. My team and I will shoot as much as it takes to 'Tell YOUR Story'.
Yes. Selected images can be delivered during the event for social media or AV use via the camera's wireless capabilities.
Absolutely! You want everyone to know how great your event was, and so do I. The fee for my event shoots includes licensing for both print and web usage. This includes your website, LinkedIn profile, Facebook page and any other social networking sites you may be using. In fact, I regularly deliver images onsite for use on social media, so just let me know what you need!
Yes, I carry $1M liability insurance and can provide proof of insurance upon request.
Yes! We are willing to travel with your organization to multiple cities across the country & internationally to provide conference & event coverage.
WE LOOK FORWARD TO WORKING WITH YOU!